A folio per stay
Room nights, breakfast, the bar bill — everything a guest owes in one place, split or merged as you need.
Folio · 204 3 nights € 240 € 78 € 18 Balance € 240 € 318 € 336Folios that close themselves.
Every stay gets a folio — room, meals, extras, city tax — and becomes a clean invoice at checkout. Deposits, pay-by-link and the day’s close are built in.
Overview Folios Invoices2 Accounts 1–31 May 2026
Collected, day by day
Collected €4,820€4,820€5,060
Outstanding €1,160€1,187€947
Unpaid folios 221
1 May7142131
Outstanding aging
€1,160€1,187€947 still owed
Oldest open96 days Arben Tours · Invoice #1042€70
How it was collected
Collected this period 1–31 May 2026 €4,820 €5,060
Payment activity
Charge postedTable 1 · Kaypoh POS · Room 204 F-204 Posted €27.00
Payment recordedcash · 12 min ago R-8842 Cleared €240.00
Invoice issuedValmir Hysa · 1h ago INV-1051 Issued €1,320.00
Payment recordedcard ····4471 · 2h ago R-8843 Cleared €515.50
Checked out at ten, invoiced at ten.
Every charge lands on the folio as it happens — the room, the breakfast, the mini bar, the restaurant. Settle the balance and the invoice is issued, numbered and sent to the guest before they reach the car.
Reservations › 26B986958
26B986958Alex Palmer Primary guest Checked inDue in todayRoom 204 assigned Paid in full Check-out
Primary guestAlex Palmer Check-inJan 03, 2026 · 12:00 Check-outJan 04, 2026 · 10:00 Nights1 Total amount€162.00
Meal plan: Breakfast Stay details Check-inJan 03, 2026 · 12:00 Check-outJan 04, 2026 · 10:00 Nights1 Guests2 adults
Room & allocation Room typeStandard Single Room204 Booking sourceDirect ChannelDirect
Rate & policy Rate planBAR Price / night€100.00 Cancellation policy— No-show feeFirst night charge
Guest information AP Alex Palmer Registered (ID provided) Email: a.palmer@example.com Phone: +383 44 599 303
Billing & folioGuest settlement
PayerGuest CoverageAll charges SettlementGuest folio
Stay charges€162.00 Paid €120.00€162.00 Balance due €42.00€0.00
Open guest folio Add charge Add payment Folio · Alex PalmerJan 3, 2026 – Jan 4, 2026
Folios
Guest folioAlex Palmer · Room 204 Due €42.00Paid
Viewing: Guest folio · Alex Palmer Charges€162.00 Paid €120.00€162.00 Balance due €42.00€0.00
DateDescriptionTypeAmount
Jan 3 Standard Single · BAR Charge €100.00
Jan 3 Breakfast Charge €20.00
Jan 3 Mini Bar · Toblerone5 × €3.00 Charge €15.00
Jan 3 Mini Bar · Coca Cola6 × €2.00 Charge €12.00
Jan 3 Mini Bar · Heineken6 × €2.50 Charge €15.00
Jan 3 cash Payment €120.00
Jan 3 cashCash · Charlie Brooker Payment €42.00
Add payment Edit payer setup Issue invoice
Invoice Paid
FromHotel ReverieVAT 12345 · Prishtinë Bill toAlex PalmerReservation: 26B986958
DescriptionQtyUnitTaxTotal
Standard Single · BAR 1 €100.00 €15.25 €100.00
Breakfast 1 €20.00 — €20.00
Mini Bar · Toblerone 5 €3.00 €2.29 €15.00
Mini Bar · Coca Cola 6 €2.00 €1.83 €12.00
Mini Bar · Heineken 6 €2.50 €2.29 €15.00
Subtotal€140.34 VAT 18%€21.66 Total€162.00
Sent to the guesta.palmer@example.com Email sent successfully The invoice has been sent to a.palmer@example.com
- Charges post as they happen, from every outlet
- Split the folio, or bill the company instead
- A numbered fiscal invoice, issued on the spot
- Sent as a PDF, or printed at the desk
Numbered, summed, and ready for your accountant.
Every invoice runs in one unbroken series, each VAT rate is totalled separately, and the city tax sits on its own line outside the tax base. At month end it leaves as one file.
- One unbroken series — a credit note reverses, nothing is deleted
- Each VAT rate totalled on its own, zero-rated lines included
- City tax per guest per night, outside the VAT base
- The whole period exported in one file for your accountant
Tax summary January 2026
RateNetVATGross
18% €15,610.17 €2,809.83 €18,420.00
Zero-rated €2,960.00 €0.00 €2,960.00
Total €18,570.17 €2,809.83 €21,380.00
City taxper guest, per night €1,240.00
Invoice series INV-202601-0001 INV-202601-0042 No gaps, no re-used numbers
Export the period Check your own filing requirements with your accountant before you switch.
What you get
Made for one job, done properly.
Deposits by pay-link
Send a secure payment link on WhatsApp or email — the booking is guaranteed the moment it’s paid.
Deposit request € 80 foyer.link/pay Paid · on folioNo-show protection
Deposit policies and automatic no-show penalties — an empty room no longer costs you twice.
18:00 204 Arrival No-show € 60 chargedEnd of day, done
One tap closes the day: payments reconciled, taxes summed, the report in your inbox.
Room charges posted City tax · VAT Payments balanced No-shows settled Day closedNumbers you can act on
Occupancy, ADR and RevPAR live — for one property or the whole group.
Occ 61%72%78% ADR €72€88€96 RevPAR €44€63€75Invoices your accountant loves
Numbered, compliant invoices with company details and export-ready summaries.
Invoice 1042 € 336 PAID VAT 18% PDF ExportSecurity-deposit card holds
Pre-authorise a deposit on the guest’s card, top it up mid-stay, then release or capture it.
•••• 4242 Hold € 40€ 60 ReleasedBilling overview dashboard
Collected today, outstanding, unpaid folios and refunds — computed server-side, always consistent.
€12.4k Billing · July Rooms F&B ExtrasAI invoice scanning
Snap a supplier invoice — AI reads the lines and VAT and matches them to your catalog.
Extracted € 84 € 21 € 9 The flow, hour by hour
The life of a folio, with FOYER.
From the moment a booking exists to the moment the day closes — money that looks after itself.
- Day 0 The booking opens a folio
Deposit policy attached, pay-by-link sent along with the confirmation.
- Day 1 The deposit is paid
The guest pays from their phone — the booking is guaranteed and the folio already shows it.
- Night 1 Charges post themselves
Room night, city tax, breakfast — posted while everyone sleeps.
- Day 2 Dinner joins the bill
The restaurant bill from Kaypoh POS lands on the folio, assigned to the guest right at the table.
- Check-out One tap, one clean invoice
Split it, merge it, bill the company — numbered and compliant either way.
- 00:00 The day closes itself
Payments reconciled, taxes summed, the report in your inbox.
Everything included
The details your team will ask about.
The full inventory — so there are no surprises after the demo.
Folios & charges
- A folio per stay with a live balance
- Split billing: guest, company, agency
- Company master folios and statements
- Group stays settle on one folio
- Room nights posted automatically
- Breakfast, extras and the bar bill
- Minibar posts straight from housekeeping
- Kaypoh POS room charges built in
- City tax calculated per guest-night
- Rebates with a mandatory reason
- Agency commission awareness
Getting paid
- Cash, card and bank transfer tracked
- Pay-by-link deposits via your own bank
- Bank-transfer QR codes on invoices
- Security-deposit card holds
- Top up a deposit hold mid-stay
- Payments allocated across folios, or pinned
- Refunds — including back to the card
- No-show fees settled from held deposits
- Cancellation penalties charged to the card
- Deposit policies per rate or channel
- The balance always visible on the booking
Invoices & compliance
- Numbered, compliant invoices with PDF
- Proforma invoices that convert to final
- Branded invoice emails with download button
- Your logo, VAT IDs, IBAN and terms
- Tax-exempt guests and companies
- A flexible tax engine with profiles
- Corrections with a clean audit trail
- One-click accounting export to Excel
- AI supplier-invoice scanning
- Fiscal receipts on the POS side
- Guest documents in the guest’s language
The close & the numbers
- Night audit with a pre-close preview
- Blockers and warnings before you close
- One-click day close with snapshots
- Reopen with a reason — fully versioned
- Configurable close time and timezone
- Automatic no-show marking at the cutoff
- Billing KPIs computed server-side
- Occupancy, ADR and RevPAR live
- 11 built-in reports in the Reports Center
- Occupancy forecast heatmap
- Multi-property roll-ups
What the desk asks before it switches.
Does it produce a proper invoice?
A numbered invoice in one unbroken series, with your company details, the guest or company as the payer, and each VAT rate totalled separately. Confirm the layout your accountant expects before you switch — requirements differ by country.
Can I bill a company instead of the guest?
Yes. Split the folio: the room goes to the company, the extras stay with the guest, and each side gets its own invoice. You can also move a single charge between folios without re-typing it.
What happens to a deposit taken at booking?
It lands on the folio as a payment the moment it clears, so the balance due is right from the first night. Nothing has to be reconciled by hand at checkout.
How does my accountant get the month?
The whole period leaves as one file — every invoice, every payment and the tax totals behind them. No copying figures out of screens.
Can an invoice be corrected after it is issued?
By credit note, which reverses it and stands in the series beside it. Nothing is deleted, because a series with a hole in it is the first thing an inspection finds.
Does it handle city tax?
It is collected per guest per night, on its own line, outside the VAT base — so the tax you owe the municipality and the tax you owe on the room never get mixed together.